Every ringgit, every account, every entry — fully traceable in one report.
The BMO General Ledger is the master record of your business. Every invoice, payment, journal and bank entry lands here as proper double-entry, and the report lets you follow any account from its opening balance (B/F), through every transaction with a running balance, to its ending balance — with a one-click Balance Self-Check that proves the books balance.
| Account | Debit | Credit | Balance |
|---|---|---|---|
| ▾ 300-1001 — Maju Hardware | |||
| B/F | 12,500.00 | ||
| I-002341 | 8,400.00 | 0.00 | 20,900.00 |
| OR-001120 | 0.00 | 15,000.00 | 5,900.00 |
The master report behind every accounting figure.
BMO General Ledger helps business owners, finance users and accountants trace account movements from source document to balanced report.
Simple answer: the General Ledger shows what happened to every account. It starts with Balance Forward, lists every transaction for the selected period, calculates the running balance and proves that total debits equal total credits.
From a single invoice to a balanced set of books — automatically.
You normally do not key directly into the ledger. Every document you create posts itself as balanced double-entry, then the General Ledger assembles the full story per account.
The General Ledger report — your audit trail, beautifully organised
Filter by date, account type, account code, or pick specific accounts. Each account appears as a collapsible section: fold a busy account down to just its ending balance, or use Collapse All to see the whole company on one screen.
- Quick periods — Today, This Month, This Quarter, This Year, or any custom range.
- Collapsible accounts — long ledgers fold to a one-page summary of ending balances.
- Drill down anywhere — open transaction detail and link back to the source document.
- Search by reference — find a document by its Ref. 1 / Ref. 2 number across accounts.
Management gets confidence. Accounting gets traceability.
Instead of checking multiple lists manually, your team can follow account balances directly from opening balance to ending balance and verify whether the ledger is balanced.
- Useful for monthly checking and accountant review.
- Helps explain balances to management without switching reports.
- Supports finance handover, checking and dispute reference.
| Acc ID / Acc Desc | Date | Ref. 1 | Jrnl | Trans Description | Debit | Credit | Balance |
|---|---|---|---|---|---|---|---|
| ▾ 300-1001 — Maju Hardware Sdn Bhd • 2 lines | |||||||
| Maju Hardware Sdn Bhd | B/F | Balance Forward | 12,500.00 | ||||
| 05 Jun 26 | I-002341 | SJ | Invoice — hardware supplies | 8,400.00 | 0.00 | 20,900.00 | |
| 18 Jun 26 | OR-001120 | CRJ | Payment received — TT Public Bank | 0.00 | 15,000.00 | 5,900.00 | |
| Ending Balance | 8,400.00 | 15,000.00 | 5,900.00 | ||||
| ▾ 390-1000 — Public Bank Bhd • 2 lines | |||||||
| Public Bank Bhd | B/F | Balance Forward | 86,420.50 | ||||
| 18 Jun 26 | OR-001120 | CRJ | Customer payment banked in | 15,000.00 | 0.00 | 101,420.50 | |
| 25 Jun 26 | PV-000877 | PJ | Supplier payment — Borneo Supplies | 0.00 | 9,350.00 | 92,070.50 | |
| Ending Balance | 15,000.00 | 9,350.00 | 92,070.50 | ||||
| ▸ 510-1000 — Sales - Hardware • 6 lines (collapsed) | |||||||
| Ending Balance | 0.00 | 14,600.00 | -14,600.00 | ||||
| … 54 more accounts — fold them all with one click on Collapse All | |||||||
| Total | 1,245,300.00 | 1,245,300.00 | 98,570.50 ❓ | ||||
Balance Self-Check — the report that audits itself
“Why isn’t the balance zero?” “Is the data correct?” Instead of calling your accountant immediately, click the grand total. The Self-Check runs two verifications and shows the full account-by-account breakdown of the balance.
- Check 1: Double-entry — total debit must equal total credit.
- Check 2: Composition — proves the grand Balance equals opening balances plus period movement.
- Plain-language explanation — explains the balance in a way non-accountants can follow.
| Where does RM 98,570.50 come from? (B/F breakdown) | B/F as at 2026-06-01 | Running total |
|---|---|---|
| 390-1000 — Public Bank Bhd | RM 86,420.50 | RM 86,420.50 |
| 300-1001 — Maju Hardware Sdn Bhd | RM 12,500.00 | RM 98,920.50 |
| 420-2010 — Accrual - Salary | RM -350.00 | RM 98,570.50 |
| Total B/F shown — this is the grand Balance source | RM 98,570.50 | RM 98,570.50 |
Analytics & KPI — one toggle
A hidden-by-default panel turns the ledger into a management summary: totals, net movement, and the accounts driving activity.
Drill down to the source
Open the detail window from any line: every entry behind that figure is shown, with references that can link back to the original invoice or document.
| Account | Doctype | DR | CR |
|---|---|---|---|
| 300-1001 Maju Hardware | 🧾 I-002341 | 8,400.00 | 0.00 |
| 510-1000 Sales - Hardware | I-002341 | 0.00 | 7,924.53 |
| SST-4030 SST Control | I-002341 | 0.00 | 475.47 |
| Total | 8,400.00 | 8,400.00 |
General Ledger features for daily checking, accountant review and management visibility.
General Ledger questions business owners usually ask.
What is the General Ledger in BMO Accounting?
The General Ledger is the master accounting record in BMO Accounting. It shows every account, every transaction, debit and credit movement, opening balance, running balance and ending balance for the selected period.
Do users need to manually key transactions into the General Ledger?
No. Invoices, payments, receipts, journals and bank entries post to the ledger automatically using proper double-entry accounting. Users normally key business documents, and the ledger is generated from those postings.
What is B/F in the General Ledger report?
B/F means Balance Forward. It rolls all transactions before the selected From Date into one opening balance line per account, so users can review the selected period without losing prior history.
Does the General Ledger show running balances?
Yes. Each transaction line updates the account balance, allowing finance users to see exactly when an account increased, decreased and ended at its closing balance.
What is the Balance Self-Check?
Balance Self-Check is a built-in verification view that checks whether total debits equal total credits and explains how the grand balance is composed from opening balances plus period movement.
Can the General Ledger drill down to source documents?
Yes. Users can open transaction detail from ledger lines and trace figures back to source documents such as invoices, receipts, vouchers and journals where the related record exists.
Can accounts be collapsed in the General Ledger?
Yes. Long ledgers can be collapsed by account so users can view a summary of ending balances, then expand only the accounts they want to inspect.
Can users search by reference number?
Yes. Users can search by reference fields such as Ref. 1 or Ref. 2 to locate a transaction or document across accounts faster.
What analytics are included in the General Ledger page?
The analytics panel can show total debit, total credit, net movement, number of accounts and the top accounts driving debit and credit activity.
Can the General Ledger be exported?
Yes. The report can be exported to CSV for spreadsheet checking and PDF for management, audit or accounting review.
Is the General Ledger suitable for Malaysian SMEs?
Yes. It is designed for Malaysian SME accounting workflows where management, accountants and auditors need traceable account movements and clear supporting details.
Does the General Ledger replace accounting review?
No. The report improves visibility and traceability, but companies should still review accounting treatment, tax matters and year-end reporting with their accountant or auditor where needed.
Your books, fully traceable and self-verifying.
See the General Ledger with your own data — from any invoice to a balanced set of books in two clicks.
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